Administrative Assistant
Asension Saint Thomas Rehabilitation Hospital

Ascension Saint Thomas, in partnership with Kindred Healthcare, are to open the new
Ascension Saint Thomas Rehabilitation Hospital in Midtown Nashville, TN.

Saint Thomas Rehabilitation Hospital will serve nine counties and a population of 1.9 million-including more than 298,000 senior citizens. Upon completion and pending necessary regulatory approvals, the 40-bed, state-of-the-art facility will replace the 24-bed Acute Rehab Unit now located at Saint Thomas Midtown Hospital. Saint Thomas Rehabilitation Hospital will provide additional access to post-acute care by addressing Middle Tennessee's shortage of dedicated beds for individuals who require extended neurological and cardiovascular care following serious health events.

Full Press Release:

With nearly 30 standalone inpatient rehabilitation facilities (IRFs) across a dozen states, Kindred Hospital Rehabilitation Services (KHRS) is a partner of choice for many major hospital systems in the creation and success of joint-venture operations that outperform in both clinical and financial outcomes. We bring proven rehabilitation management and services expertise that benefits our partners as well as the nearly 50,000 IRF patients we see each year who seek to recover and get home quickly from any of a number of conditions, including stroke, brain injury, spinal cord injury, orthopedic injury, neurological conditions, amputation and trauma.

IT'S SIMPLE. You want to work in a hospital setting where you are valued and appreciated - where you receive respect from your superiors and co-workers as well as the patients we serve.

You want to be challenged by your job without being overwhelmed by it. You want to play an instrumental role in helping a patient recover, sometimes against strong odds, and go home. What you want is Kindred Healthcare.

Our mission is to promote healing, provide hope, preserve dignity and produce value for each patient, resident, family member, customer, employee and shareholder we serve. Join us!

Job Summary:

This position provides administrative support to the CEO and leadership team of the hospital. In addition to typing, filing, scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects. Also, answers non-routine correspondence and may assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

Responsibilities:

• Manages routine operations and special projects for the hospital as assigned.

• Handles all correspondence for the leadership team

• Assists CEO in all assigned administrative duties.

• Provides clerical support and completes special projects for the Medical Director, Committee Chairs and Medical Staff.

• Maintains and secures files for Medical Staff Credentials.

• Has lead responsibility for acquisitions of all information required in the process of credentialing an applicant physician as needed.

• Makes sure a physician's credential file is complete prior to presentation to the Credentials Committee or Medical Staff Executive Committee as needed

• Maintains confidentiality and confidential information.

• Records, transcribes, and types memos and/or minutes relevant to meetings and committees.

• Keeps calendar and schedules meetings as assigned.

• Types and distributes any necessary letters, memos, and statistical reports.

• Coordinates the flow of information

• Answers the telephone, screens calls, and refers to individuals appropriately

• Maintains and promotes positive image of the facility

• HS Diploma/GED required; College level education preferred
• Minimum of 2 years of experience in healthcare setting preferred
• Must have experience in handling confidential information.
• Extensive knowledge of office administrative duties.
• Excellent computer skills.
• Excellent communication skills.
• Ability to work harmoniously with other personnel.
• Ability to deal tactfully with, patients, hospital staff and the general public.
• Must be able to follow written and oral instructions.
• Must be able to read, write and speak the English language.